ArAND Calendar

November 2018 Download Calendar

Date Office Responsible ArAND 2018-2019 Calendar  
June 2018  
1st BOD Officers begin new membership / fiscal / program year    
1st Membership A.N.D. Food & Nutrition Conference & Expo (FNCE) 2018 and Public Policy Workshop Registration and housing now open!  
8th BOD Board Orientation Meeting (NOTE: Not a regular BOD meeting)  
15th Dir Member Services Non-member recruitment campaign & send welcome letter to new members  
30th A.N.D. Drop day for non-payment of membership dues  
July 2018    
1st Membership Membership Referral Program begins    
4th   Independence Day    
1st Pres, Past Pres, Exec Director Start working on Affiliate agreement (due 8/31/18)    
15th Exec Dir. Complete state federal tax filings (due no more than five months after your fiscal year end, according to your federal records)    
August 2018    
All Month Membership Kids Eat Right Month    
31st Membership CDR registration maintenance fee without a late fee deadline (mailed in June)    
31st Pres, Past Pres, Exec Director Principles of Affiliation submission due to the Academy    
31st Executive Director Reviews YTD budget with Secretary-Treasurer and Secretary-Treasurer Elect    
Late August A.N.D. Recruitment mailing to non-members from A.N.D.    
September 2018    
1st-30th All Membership CDR registration maintenance fee with $25 late fee payment period    
1st Nominating Committee Request nominations from membership. Ballot due to Executive Director Nov. 30th for posting Dec. 1st.    
1st Dir Member Services Fall non-member membership recruitment campaign begins    
1st Dir Member Services Membership Referral program ends    
3rd   LABOR DAY    
18th Executive Director Call for reports for Oct. 30th BOD telephone meeting    
October 2018    
All Month CDR CDR registration maintenance fee with $25 late fee payment period    
1st AME Planning Comm Begin submission of Affiliate Speaker Grants    
1st A.N.D. & Member Serv. Academy membership referral program ends    
2nd ArAND BOD Reports due to Executive Director for Oct. 30th BOD telephone meeting    
TBD All Membership All nominations for Academy National Election due    
16th Executive Director Reports distributed to BOD for Oct. 30th BOD telephone meeting    
19th-20th Delegate House of Delegates Fall Meeting - Washington, DC    
20th-23rd Membership 2018 FNCE - Washington, DC    
21st President/ Pres.Elect Networking event at FNCE, Washington, DC    
23rd-24th PPP Public Policy Workshop, Washington, DC    
23rd ArAND BOD Proxies and RSVPs for Oct. 30th BOD telephone meeting due to Executive Director    
30th BOD Oct. 30th BOD Meeting via conference call - 10AM    
TBD Reimbursement Rep Reimbursement Rep training during FNCE, Washington, DC    
November 2018    
1st - 30th CDR CDR registration maintenance fee with $50 late fee payment period    
1st Nominating Committee Post nominees for Affiliate offices - e-Blast, e-Communique, social media    
1st Dir Member Services & assistant Send welcome letters to new members via email    
1st All Membership State licensure application deadline    
1st Dir Member Services Prepares and submits article for November e-Comm. soliciting nominations for member awards (ODY, RYDY, EDL, RDTY, & outsting DTR, DI & undergrad students )    
13th Sec/Treasurer Oct. 30th BOD Meeting minutes submitted to Executive Director for distribution    
22nd   Thanksgiving    
30th Executive Director Reviews YTD budget with Secretary-Treasurer and Secretary-Treasurer Elect    
30th Nominating Comm. Ballot due to Executive Director for posting December 1st.    
December 2018    
1st Exec Dir 2018-2019 ballot posted to ArAND website    
18th Executive Director Call for reports for Jan. 29th BOD telephone meeting    
25th   CHRISTMAS    
January 2019    
1st   New Year's Day    
1st All Membership ArA.N.D. Elections - Polls Open    
1st ArAND BOD Reports due to Executive Director for Jan. 29th BOD telephone meeting    
1st Dir of Member Services Awards Committee begins promotions for 2018 affiliate awards    
2nd Exec Dir & BOD Proxies and RSVP's for January 9th BOD conference call meeting due to Executive Director    
3rd Dir of Member Services Leadership Development Award applications available to dietetics educators (due May 1, 2018)    
4th SPRC Announcement & application forms for the Student Liaison position sent to the Executive Director & e-Comm editor for dissemination to membership    
11th Dir Member Services Outstanding Dietetics Educator Awards: Deadline to submit ODEA nomination packets to NDEP Area Coordinator    
15th ArAND BOD Reports due to the Executive Director for Jan. 29th BOD telephone meeting    
15th All Membership Intent to nominate deadline for national honors and awards    
22nd ArAND BOD Proxies and RSVPs for Jan. 29th BOD telephone meeting due to Executive Director    
29th ArAND BOD Jan. 29th BOD telephone meeting at 10am    
31st Dir Member Services Application deadline for ArA.N.D. Awards (ODY, RYDY, EDL, RDTY, A.N.D. outstanding DTR, DI &. undergrad students )    
31st All Membership ArA.N.D. Elections - Polls Close    
February 2019    
1st Dir Member Services Spring non-member membership recruitment campaigns - through April 30th    
1st Dir Member Services & assistant Send welcome letters to new members via email    
1st SPRC Contact the proposed members of the Student Liaison Selection Comm to request each to serve and to obtain addresses/contact info. Scoring forms for each scholarship will be sent to the commmittee    
1st Dir Member Services Appoints awards/scholarship selection comm; submits comm names to ArA.N.D. President for approval    
1st SPRC Sends announcement to state Educational Program Directors announcing scholarships & application forms with deadlines    
1st Dir Member Services Continue to promote 2018 affiliate awards    
1st Dir Member Services Spring Membership recruitment campaign planning begins    
1st Dir of Communications Appoint NNM Planning Committee; make plans for 2018 NNM & RD Day incl. Govenor's Proclammation    
5th Sec/Treasurer BOD Meeting minutes from Jan. 29th telephone meeting submitted to Executive Director for distribution    
28th Nom. Committee Deadline for Awards selection committee to choose Member Awards recipients    
28th Executive Director Reviews YTD budget with Secretary-Treasurer and Secretary-Treasurer Elect    
March 2019    
All Month All Membership National Nutrition Month    
1st Exec Committee/Pres Diversity Promotion Grant due    
TBD President Elect A.N.D. Officer Training in Rosemont (Chicago), IL    
13th Executive Director Call for reports for April 24th BOD face-to-face meeting    
13th All Membership National RD Day    
15th SPRC Deadline for Student Liaison Application Forms    
20th SPRC Student Liaison applications forwarded to the selection committee    
26th SPRC &. Sel Comm Student Liaison selection committee will choose recipient & notify SPRC    
27th ArAND BOD Reports due to Executive Director for April 24th BOD face-to-face meeting    
29th Nom. Committee Deadline for Awards selection committee to choose Member Awards recipients    
April 2019    
All Month   Promote membership renewals    
10th Executive Director Reports distributed to BOD for April 24th BOD meeting    
15th-30th Exec. Dir & Pres.Elect Submit Affiliate appointed and elected position names via survey to the Academy    
17th ArAND BOD Proxies and RSVPs for April 24th BOD face-to-face meeting due to Executive Director    
21st   EASTER    
24th BOD ArAND BOD Meeting - Arkansas Children's Hospital - Kress Boardroom    
25th-26th All Membership ArAND Annual Meeting and Exhibits - Arkansas Children's Hospital - Children's Hall    
TBD Delegate HOD Spring Meeting (virtual)    
May 2019    
1st President Evaluate Webmaster and Executive Director and prepare for contract renewal.    
1st Finance Committee Prepares 2019-2020 budget to present to BOD - send email for phone meeting to executive board for vote    
1st President-Elect and Executive Director Prepare 2019-2020 calendar - send email for phone meeting to executive board for vote    
1st Dir Member Services & assistant Send welcome letters to new members via email    
8th Sec/Treasurer BOD Meeting minutes from April 24th face-to-face meeting submitted to Executive Director for distribution    
15th Executive Director Send AND-PAC and Foundation checks from AME2019 Fundraiser    
27th   Memorial Day    
31st All Membership A.N.D. Dues Payments due for the next fiscal year's member
31st Executive Board Votes on 2019-2020 Calendar and Budget    
General Calendar Dates    
  6 weeks BOD Notices &. Call for Reports    
  4 weeks Committee Reports Due to Executive Director    
  2 weeks Committee Reports Distributed    
  1 Week Proxies and RSVP's due to Executive Director    
  2 weeks post BOD meeting Sec/Treasurer submits minutes to Exec Director for distribution    
  15th of each Month e-Communiqué Published    
  5th of each Month Copy ready submissions for e-Communiqué Due to Editor via documents@arkansaseatright.org    
 

Future FNCE dates and locations

2019 - Philadelphia, PA - Oct. 26th-29th    
  2020 - Indianaplis, IN - Oct. 17th-20th    
  2021 - New Orleans, LA - Oct. 16th - 19th    
  2022 - Orlando, FL - Oct. 8th - 11th    
    2023 - Denver, CO - Oct. 14th - 17th